Here’s a preview of the April 16 City Council meeting. You may view the full agenda here.
City Council to review construction contract for road improvements to Denton Avenue, Glendon Way, Lafayette Street, Saxon Avenue
As part of the 2018 CDBG Street Improvement Project, the City has been authorized to proceed with new asphalt pavement, new access ramps and new striping and pavement markings.
The project will resurface a total of .6 miles of street segments, including:
City staff from Public Works is recommending that the City Council review and approve a construction contract with All American Asphalt for a total bid amount of $377,334, approve an increased appropriation of $126,013 of unallocated CDBG funds, and approve a purchase order of $415,067.40 which includes a 10% construction contingency.
If approved, construction on the project can begin in May 2019 and will be completed in June 2019 to meet the CDBG schedule requirements.
City Council to review extension agreement with financial auditors White Nelson Diehl Evans, CPA
Back in 2013, the City Council selected White Nelson Diehl Evans, LLP as the City’s independent auditors after holding a competitive selection process. In 2016, the City Council approved a three-year extension of that contract, which then ended in 2018.
With the conclusion of that contract extension, White Nelson Diehl Evans has indicated that they are willing to serve as the City’s auditors for the year ending on June 30, 2019. The extension includes a base cost of $31,000 plus $4,300 for a single audit alongside a $5,000 contingency if additional work is required.
City staff is recommending that the City Council authorize an extension of the City’s audit contract for one additional year. City policy dictates that the City Council must approve all professional services agreements over $15,000. Funding for the extension would come from the Finance Department’s 2019-20 budget.
City Council to review agreement with Fairbank, Maslin, Maullin, Metz & Associates and Imprenta Communications Group for polling, education and outreach for a sales tax ballot initiative
Over the past several years, the City’s general fund revenues have not met projections. As a result, the City’s general fund balance is below the City’s current goal of 10% general fund expenditures. Without additional revenue sources, the City will not be able to increase general fund reserves to prudent levels.
After reviewing the City’s financial status, the City Council directed City staff to look into the possibility of a sales tax initiative on the November 2019 election. Should an initiative be approved by voters, it would generate approximately $3,000,000 per year that would go to the City’s general fund for street repairs, infrastructure improvements, police, fire, recreation programs and other City priorities.
To help assist in these efforts, City staff is recommending that the City contract outreach and polling services with Fairbank, Maslin, Maulin, Metz & Associates and Imprenta Communication Group for a total cost of $95,322.