When to request a police report or a case number

Most often, insurance companies, banks, phone companies, and other organizations do not require you to provide a physical copy of a crime report. Instead, the case number or the Originating Case Agency (OCA) information will meet the requirement for documentation. For many family court domestic-related issues when the judge is requesting proof of a police call for service, most often, the OCA information will suffice. OCA information can be available in less time than the release of the police report.

You can obtain your case number by calling the Records department, Monday 7AM - 4PM and Tuesday - Friday 7AM - 6PM at (626) 308-2842

When to request a police report or a case number

  • You must be a party involved in the report, or the legal representative of an involved party (authorization is required, and must be attached to your request). 
  • You must have standing (a specific legal right) to receive the information. The application form lists those authorized. If the application calls for a signed authorization, it be must be included.

Fees and redactions  

The San Gabriel Police Department charges a fee of $0.20 per page of police records. Payments may be payable in cash at the San Gabriel Police Station or by Check, payable to the City of San Gabriel. Your report may have redacted areas or missing pages. Redactions are specifically governed by laws and policies. For more information about fees, visit the Services and Fees page here.  

How to Request a Police Report

Online  

1. You may also download and email a digital copy form to records@sgpd.com. Click here to download the digital form

Mail
1. If you are a party in the report, download the Report Request Form. You may also pick up a form at the San Gabriel Police Department or call (626) 308-2848 to have a form mailed or faxed to you. Click here to download the digital form.

2. Mail completed form to: 

San Gabriel Police Department
Attn: Records 
625 S. Del Mar Avenue
San Gabriel, CA 91776

Fax: (626) 308-0228     
In-person 
Please note, if you come to the station in person, you may not immediately receive your report. Processing a copy of your police report may take up to 10 business days.

1. If you are a party in the report, download the Report Request Form. You may also pick up a form at the San Gabriel Police Department or call 626-308-2848 to have a form mailed or faxed to you. Click here to download the digital form

2. Visit the San Gabriel Police Department to complete your request in person.

Monday 7:00AM - 4:00PM 
Tuesday- Friday 7:00AM - 6:00PM